Software Development Costing: How to Estimate and Reduce

Software Development Costing: How to Estimate and Reduce

If you’re planning on releasing a new product, have you factored in how much time and money you’ll need to spend on the software? Inconveniently, it may be challenging to predict software development costing without actually starting work on it.

Software Development Costing: How to Estimate and Reduce

A project’s budget, timeframe, and resources can’t be determined until the cost of the project has been estimated. It’s a complex procedure that must have its many moving parts considered thoroughly before proceeding with design, development, testing, and implementation. Though it might be tedious, this step is crucial to completing the project on schedule and under budget.

We’ll discuss how much it costs to create custom software and what elements go into that calculation. Enjoy!

Average Cost of Software Development

The final figure of software development costing will be determined by the location of the professionals you bring in to do the job. Here are a few illustrations:

  • juniors in Eastern Europe make $25/hour and seniors $50/hour;
  • juniors in the United States make $25-$35/hour and seniors $50-$100/hour;
  • juniors in Asia make $18/hour and seniors $40/hour in comparison.

It stands to reason that a less experienced employee will be significantly cheaper for your company. Also, remember that advanced expertise comes with a larger price tag. High-quality goods are costly. According to studies, the typical price tag for creating new software is between $10,000 and $250,000. Smaller projects are often less expensive than their more extensive and sophisticated counterparts.


We are confident that we have what it takes to help you get your platform from the idea throughout design and development phases, all the way to successful deployment in a production environment!

What affects the software development price?

Software development costing may range widely. Multiple variables have the potential to alter the final cost significantly. We need to delve into our research on them.


When developing a more extensive app, more effort is required. While 20-pages work may be sufficient for a small software project, 40+ pages may be necessary for a medium or big solution. Remember that this extra effort includes the time and resources needed to optimize and test the app. If you skip over these crucial stages, your software project will work better.

Type and Degree of Complexity in Applications

The scope and scale of your software project’s budget will change dramatically based on the kind of system you’re planning to develop. A complex app may need advanced algorithms, a robust technology stack, an advanced user platform, and significant back-end processing, all of which might be prohibitively expensive to build. Some existing platforms are highly interactive and personalized, but replicating them could be more expensive than developing a simple app. A user’s level of interaction with the program often correlates with its complexity and price. Applications with appropriate profile editing rights are more costly to design due to the requirement for more detailed customization and thorough testing.


It is common wisdom that unique technological stacks are needed to each platform. Adjustments are made to the final price tag in light of the new circumstances.

The operating system you want to use to construct your program is an important consideration. There is a price disparity between Android, web, and iOS apps. A native app’s development time and cost are often lower than a cross-platform app. In contrast, developing for both operating systems usually requires two different apps, which may increase development costs. Many new businesses concentrate on only one platform before branching out to others when their resources permit.

The software engineering techniques you use are an additional consideration. Augmented and virtual reality systems, as well as blockchain, may be more expensive to implement than conventional options. Spendings for bespoke software construction are often not determined by the need of expensive machinery but rather by the expertise and time invested by the developer.

To provide just one example, the cost of developing an iOS app is much more than that of Android. The price of desktop applications would be much higher.


If you’re thinking, “I want everything in my app!” you should be prepared to see a five- or even six-figure bill for app creation. Remember that developing complicated, bespoke software takes more time, money, and resources. Features, technology, and aesthetics all play a role here.


The design may seem simple, but it’s challenging to do well. Only through self-improvement, familiarity with trends and human behavior, and other elements can top-tier designers achieve their degree of accomplishment. Your app’s success depends on the UI and UX design quality. If this component fails, all the other bells and whistles will be useless.

Bad user interface design and navigation are typical causes of app consumer disinterest. After an app has been released, it’s essential to keep users happy and retain as many of them as possible with an enjoyable experience. This is why it’s common to prioritize making a company app’s UX/UI unique. The user-friendliness of a custom app and the ease with which its many features may be navigated are both part of its UX/UI design. This is reflected in the choice of colors, buttons, icons, and fonts used in each interface. Designers put in a lot of time and effort to make sure the app looks good and functions well.

Connected APIs and other back-end infrastructure

Valuable apps for users depend on third-party integration and a lot of processing power in the background to provide their promised benefits. Apps like Uber, which have sophisticated functionality running in the background yet provide a simple front end to users, are a great illustration of this. The user-friendliness of the ride-hailing platform may be attributed to its convenient features, including geolocation, mapping, and payment alternatives. However, they add to the total price tag since their implementation takes time and resources. There will be higher development spendings the required components of a sophisticated program if it needs extensive server-side data processing. The server-side software must also communicate with other systems; this may need pre-built APIs to save average software development costs during development or establish a bespoke data-exchange API. Developers also take additional precautions to safeguard users’ information behind the scenes.

Geographic location

Spending a lot of money to hire software engineers is a problem in many regions of the globe. Especially in the United States and Western Europe, where developers might charge upwards of $100 per hour, this is the case. Such a high hourly rate might significantly inflate the entire cost of software development.

Some places, however, offer lower prices without compromising quality. Countries in Eastern Europe, particularly Ukraine, provide attractive hourly rates of roughly $45, making the country a popular IT outsourcing choice.

China and India might offer even better deals. However, while collaborating with developers in these areas, it’s crucial to consider time zone variations and cultural norms. It’s helpful to collaborate with experts in the same time zone and who speak the same language.

Hiring model

The total cost of software development is affected by the cooperation method you select. There are a few different pricing options when hiring a developer: a fixed fee or an hourly rate.

If your problem has a “fixed-rate solution,” you may expect to spend a known sum on that remedy. While you have a good idea of how much it will cost to pay the professionals, there may be little wiggle room to make adjustments as necessary.

The hourly rate approach provides greater leeway to adapt to changing needs. Software development costs are more difficult to estimate, and you may need more say over the developers involved in your custom project. This business structure works well with many new companies.

The dedicated team approach, in which an IT firm provides a business with its team of professionals to work on the company’s projects exclusively, may appeal to mature startups. The business covers the outsourcing developer’s compensation for their employees, saving time and money if the developers are exceptionally skilled.


Hiring several developers will be adequate if you have a sophisticated bespoke project. Full-stack developers (or front-end and back-end developers, if the company prefers) are among the most sought-after professionals by businesses, along with project managers, business analysts, and quality assurance engineers.

It’s common to hit a snag while assembling a software engineering team since there are many potential avenues to pursue when looking for consulting experts. It’s essential to weigh the benefits and drawbacks of each cooperation solution before committing to one.

Freelancers are known to provide competitive prices. Websites like Upwork, common in the field, are good places to look for them. Still, how you work together might need to be clarified along the lines of communication. It would help if you also verified the reviews and portfolio to avoid falling into fraud.

Contractors are superior in quality, expertise, and dependability to independent workers. The Global Cloud Team is an excellent case in point. The main benefit is that we have established relationships with competent professionals, so finding the most effective solution will be simple.

The last option, an in-house team, comes with the highest price tag. Having a specialized staff working on your projects is excellent, but keeping such a setup may be pricey. You’ll have additional out-of-pocket costs due to considerations like office rent, meals, and others.

The Size of the Software Project

There is a wide range of complexity in periods necessary for software development. Here are some specific solutions to consider. We list them in order of increasing difficulty:

  • Development of websites and other custom web-based applications.
  • Integrating new custom software into an existing system involves modifying how data flows inside the system or adding new software modules to a current system, such as Microsoft Office (e.g., NetSuite to QuickBooks).
  • Changing software means adding new custom features or fixing bugs in current programs.
  • To generate new software is to create new, unique solutions from the ground up.

The size of your requirements will determine the size of the team and the amount of time spent on software development of your product. The scope and nature of the software development project, as well as the expertise and experience of the people working on specific solutions, must all be included in any estimate of its price.

Simple projects

An application is considered simple if it just requires the most fundamental functions. Programmers can put in little effort to do this. In fact, many people have built hundreds of identical platforms, making this task somewhat normal for them. Despite this, many programmers have made a significant impact on the industry by creating applications with basic functions.

Projects of a Medium Scale

Developing an application at the intermediate level takes more time and effort. There are usually several high-tech additions, such as:

  • Payment systems
  • Messaging
  • Analytics
  • Technically challenging layout and device adaptation.

These applications are not easy to create, but they are considered standard fare for developers in the intermediate range. The Global Cloud Team’s portfolio includes several such solutions. Please don’t pass up this chance to see our abilities!

Projects that are difficult to implement

Developers and software engineers of varying experience levels may need to collaborate on a complex application. To put it simply, it’s a fix that makes use of everything that already exists, such as:

  • Encryption and optimization
  • Connectivity with a broad variety of bespoke software and hardware
  • Reliable assistance and more

Due to the extensive effort involved, this sort of software development price is much higher than the average software development cost. However, when the solution is disclosed, the investment generally pays off. Connectivity with a broad variety of bespoke software and hardware solutions can prove invaluable when dealing with unique business challenges, as it provides reliable assistance and more benefits.

The Process Of Cost Estimating

Estimating the entire cost of the software development process requires first evaluating numerous aspects, some of which are beyond our control, such as resource availability, deployment complexity, and lack of access to essential systems or databases. Average software development costs in 2023 may be better understood by considering some aspects.

Our organization has established a four-step approach for estimating the cost of software development that places a premium on open lines of communication, exploring potential solutions, and maintaining a productive workflow with our clientele.

Software Development Costing: How to Estimate and Reduce

Phone Consultation

The first thing we do is have a consultation call to become acquainted with each other and discover the fundamentals of the project. A software development quote is provided, and a subsequent video conference and a meeting are scheduled to collect further information and explore potential solutions if the customer agrees to continue with the request. The customer can then choose to confirm the software development project and take the necessary steps to begin the process.

Details description

At this conference call, we’ll request further information to help with our pricing estimate. Since there is no cookie-cutter response to this question, we need to learn more about your app concept – its features, technical requirements, user preferences, and anticipated release date – to provide an accurate estimate. By gathering this information, we’ll be better equipped to provide a detailed pricing estimate that is both realistic and tailored to your project’s unique needs.

Quotes preparation

In light of the information we have received, we have assessed our initial price of the program. Pricing may be assessed using different approaches and formulae all factors in things like time, resources, output volume, and task complexity. With these factors in mind, we concluded that the pricing should be competitively aligned with the industry standards.


We then give the customer a calculated average software development cost once we have gathered all the required data. We also provide ideas for how the product might be improved within the allocated funds in addition to the estimate above.

Discovering a firm that can provide high-quality software development processes at a fair price is crucial. The problem is where to find practical answers, and that’s where the Global Cloud Team comes in. Talk to a representative by filling out the online form to learn more about how we can help with your project.

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